Latest Minutes

Minutes of Westbourne Parish Council’s (PC) meeting held at 7pm on Thursday 9 February 2017 at The Meeting Place, North Street, Westbourne.

Present: Cllr Roy Briscoe, Cllr Richard Hitchcock, Cllr Piers Mason, Cllr Mark Wood, and Clare Kennett, Clerk to the PC.

Also present: Cllr Sandra James, West Sussex County Council (WSCC)

16 members of the public were present.

Meeting chaired by Cllr Hitchcock.

1. To receive declarations of interest and updates to register of interests: None.

2. Apologies for absence: Cllr Sarah Miles, Cllr Val Owen and Cllr Mark Dunn, Chichester District Council (CDC).

3. Minutes of the Parish Council meeting held on 12 January 2017: The minutes were signed as a true record of the meeting.

4. Matters arising from the minutes of 12 January 2017: Cllr Hitchcock said it has been brought to his attention that a councillor, as a planning applicant, was not given the same opportunity as a member of the public, in terms of being able to explain the application and answer any questions. Cllr Hitchcock said it is with regret that this was overlooked and the matter of declaring interests and the process that should be followed will be looked into for clarification. It is recommended that councillors speak to the Clerk in the first instance. Cllr Hitchcock proposed that the planning committee could be reinstated so that a group of councillors can become experts in planning, through training and experience, and to alleviate time pressures at full council meetings. It was agreed this would be discussed again at the next meeting.

5. Open forum: Residents from Paradise Lane attended to raise concerns about the pig field opposite their properties. They said they felt that matters were only going to get worse, including the dilapidated caravan, and felt let down by CDC during the court case which appealed the enforcement notice. The PC asked that it is kept informed of any issues so that it can escalate them to CDC, and that residents keep a regular evidence log including photographs. Residents should regularly contact CDC, including Cllr Mark, mdunn@chichester.gov.uk or 01243 535202, the Enforcement Team at planningenforcement@chichester.gov.uk, calling 01243 534734 or online at www.chichester.gov.uk/planningenforcement. Complaints can be made to CDC at www.chichester.gov.uk/complaints. Residents asked if the PC will be creating a car park at the site. Cllr Mason said that options were still be investigated, no decisions have been made, and a public consultation only on viable sites is likely to take place in the autumn.

Residents said they were concerned with the increase in approved Gypsy/traveller sites on Cemetery Lane. The PC said discussions are taking place with CDC. It is doing as much as it can to encourage an equal distribution of sites across the district, and is informing the Enforcement Team about all known issues.

6. County Councillor’s comments and questions: Cllr James provided a written report. In summary, a 3.95% increase is proposed to council tax for the next three years. There has been a 74% increase in fly tipping in the district since 2015/16 and Cllr James is looking into the issue. There is still the possibility of reopening the HWRS at Hambrook in partnership with local parish councils. The traffic regulation order (TRO) for a 40mph limit on Emsworth Common Road, between Gunter’s Copse to Aldsworth, meets the mean speed values criteria and will go forward to the South CLC with Cllr James’ full support. However, the TRO application for to extend the 30mph limit on Monk’s Hill has been turned down, but Cllr James recommended that this is still pursued. Cllr Hitchcock asked if Cllr James can organise a meeting with Esther Quarm regarding Gypsy/Traveller sites.

7. District Councillor’s comments and questions: Cllr Dunn sent his apologies. Cllr Briscoe, Cllr Hitchcock and Cllr Mason are now holding monthly meetings with Cllr Dunn.

8. Police incident report: PSCO Booker provided the following report: on 11 January, there was a report of nuisance youths riding motorcycles along Duffield Lane without helmets. On 11 January, there was shoplifting in the Co-op and meat was stolen. On 13 January, some damage was caused to horse covers in a field along Cemetery Lane. On 17 January, a report was made that over the last month a strimmer, a horse rug and batteries have been stolen from a shed in a field on Marlpit Lane. On 27 January, damage was caused to a vehicle on the A27 by an item being thrown off the bridge. The PC had no further comments. Clare Kennett confirmed that a letter has been sent to the Police Crime Commissioner asking about the system which was agreed to enable clerks to access up-to-date incident information. 

9.1. Planning applications:

17/00019/PLD: Single storey rear extension with new roof over existing and new extension. Mr and Mrs Seymour, The Hawthorns, Monk’s Hill, Westbourne. The PC has no objection.

17/00022/COU: Change of use from agricultural land to extend the residential garden. Mr Ayling, Little Hambrook Farm, Common Road, Hambrook. The PC supports the application.

17/00106/OUT: Proposed new two-storey dwelling with attached garage with all matters reserved. Mrs Limburn, land adjacent to Cupressus, Woodmancote Lane, Woodmancote. The PC objects as the development would have a major impact on the openness of the area and change the street scene. This is development in the countryside which is not essential or necessary for this location. It is not considered a sustainable location and would be a major change to the locality, its open aspect and visual amenity. It is an inappropriate development on the amenity and street character and there would be privacy issues as a result of this development. It is in breach of the Chichester Local Plan KP 45, 48, and 49.

17/00045/DOM: Replacement garage and new pitched roof, new dormer to existing front window and alterations to windows on front façade. Mrs Strickland, Durlston House, North Street, Westbourne. The PC supports the application.

17/03454/COU: Change of use of land to a private gypsy and traveller caravan site consisting of 2 no. pitches, each would comprise 1 no. mobile home, 1 no. touring caravan, 1 no. utility building and associated works. Mr Green, land adjacent to Westbourne Gypsy Site, Cemetery Lane, Woodmancote. The PC objects to the planning application. A detailed objection has been submitted which can be found on CDC’s planning portal.

9.2 Chichester District Council’s Enforcement Team monthly update: The report was circulated to members before the meeting. There were no further comments.

9.3: Meeting with Chichester District Council on 16 January to discuss outstanding planning issues: A report was circulated to councillors before the meeting. There were no further comments. A further meeting may be required with CDC’s Head of Planning.

9.4: Proposed permanent Traffic Regulation Order, River Street. TRO/CHS8015/RC: The Council agreed it supports the TRO. 

9.5: Long Copse Lane development and provision of a public path: A resident has brought to the PC’s attention that Southcott Homes has not yet included the public footpath that was agreed for the housing development near Long Copse Lane. She is also concerned that the houses are further forward than agreed on the plan. The PC agreed to look into these matters.

Appendix 1: Planning report

Planning decisions made by CDC and SDNPA:

16/03542/DOM: Mr and Mrs Lancaster, 30 Kingfisher Drive, Westbourne. Garage conversion to study. Permit.

16/03759/LBC: Mr Hernon, 1 East Street, Westbourne. Proposed replacement ground floor window on east side elevation. Permit.

16/03388/FUL: Mr Morley, Land South of Home Paddock Stables, Hambrook Hill North, Hambrook. Proposed replacement timber building to provide office ancillary to rescue kennels. Permit.

16/03084/DOM: Mr and Mrs Mowlem, Jupiter Cottage, Old Farm Lane, Westbourne. Two storey side extension and single storey rear extension. Permit.

16/03869/TPA: Mr McIntyre, Churchers Farmhouse, North Street, Westbourne. Notification of intention to reduce height by no more than 33% on 2 no. poplar trees (T1 and T2) subject to WE/98/01070/TPO. Permit.

Applications for determination by CDC:

16/02081/FUL: Mr Barton, Land South West of Racton View, Marlpit Lane, Hambrook. Retrospective application for the construction of a concrete hard standing area measuring 6mx6m to be used as a forestry equipment wash down area and vehicle parking.

16/03548/DOM: Mr Flett, Rose Cottage, East Street, Westbourne. Single storey rear extensions with new roof to rear. The PC has no objection.

16/03622/DOM and WE/16/03623/LBC: Mrs Meyrick-Cole, Smugglers Cottage, Church Road, Westbourne. Proposed three new dormers to rear elevation.

16/03620/LBC: Ms Meyrick-Cole, Smugglers Cottage, Church Road, Westbourne. Proposed restoration and alteration works.

16/03569/OUT: Beechcroft Land Ltd, Land East of Breach Avenue, Southbourne. Development of up to 34 dwellings, access, retention of orchard, public open space and other associated works.

Enforcement appeal: None. Appeal decision: APP/L3815/W/16/3157057: The Meadow, Cemetery Lane, Woodmancote, Westbourne. Use of land as a single pitch private gypsy plot. Resubmission of WE/15/01114/FUL. Appeal allowed.

Outstanding appeals: None. Withdrawn applications: None. CDC Planning Committee meetings 2017: 1 March, 29 March, 26 April and 24 May.

10. Website design concepts: Anna Tonkin presented three concepts for a new PC logo to be used on the website and other communications. The PC agreed to adopt the logo that portrays a house, spire/tree and a stream, although Anna will do some work to improve it further. 

11. Annual Parish Assembly on Thursday 20 April 2017: Nigel Peake and Anna Tonkin were asked if they would like to present at the opening session of the Assembly. Both said they would think about it and would confirm to Clare Kennett.

12. Tim Peake celebrations: Nigel Peake agreed to contact his son, Tim Peake, to find out if he would like a tree to be planted in Westbourne to celebrate his achievements and to also find out which tree he would like. Cllr Hitchcock said that the Council may name a road after him from any new housing development as a result of the Neighbourhood Plan.

13. Committee/Steering Group reports:

Recreation and Amenities Committee: The minutes of the meeting held on 17 November 2016 were signed as a true record. Cllr Ricketts did not provide a written report before the meeting but agreed to take the swing and tyre swing out of action at Mill Road playground as soon as possible, as identified on the March and October 2016 Zurich inspection summaries. Cllr Ricketts is also looking into new play equipment for Monk’s Hill so that a consultation can be carried out, and will be purchasing the benches/picnic table using the New Homes Bonus funding received for 2016.

Public Services Committee: The minutes of the meeting held on 17 November 2016 were signed as a true record. Cllr Briscoe has purchased the ‘gateways’ and will be painting them so that they can be installed. CDC has turned down the tree preservation order for Cemetery Lane and enforcement action for the ancient hedgerow that has been removed was not worth pursuing as enforcement is discretionary. Cllr Briscoe is meeting WSCC Highways to discuss solutions for the verges at Mill Road, TAD funding and how it’s been allocated, their input into planning applications, and the speed data for the 20 mph zone. The light on the Twitten is being repaired and brought up to standard so that WSCC can adopt it on the maintenance contract.   

Neighbourhood Plan: Seventeen responses were received for the recent public consultation. A productive meeting was held with CDC to discuss potential amendments to the Plan, including discussion about the Community Balance Policy. It is hoped that it will be submitted to CDC in March.

Business Plan/Communications: There is no further update. 

14. Correspondence: The owner of 1 Sydenham Terrace, who has an access licence with the PC for use of a piece of land, was present at the meeting to discuss ground water run-off from the Village Green. High water levels mean that repairing her broken pipe will be more costly and she has asked the PC if it can contribute or alleviate the ground water level. Cllr Briscoe said that he thought the issue is with the pipe, not the ground water in the area. Cllr Mason said that there is naturally a high ground water level in the area, particularly in winter months, which has possibly always been the case. It was agreed that there is no easy way for the PC to alleviate the ground water and it is probably best left well alone or it could cause problems elsewhere. Cllr Briscoe and Cllr Ricketts agreed to have a site visit to discuss the issue further.

15. Community Chest grant policy: A draft policy will be brought to the next meeting for discussion.

16. Spring Clean Day, Sunday 9 April: Cllr Hitchcock has ordered 30 litter picking kits from CDC. Clare Kennett is advertising the event to residents.

17. Clerk’s salary cost of living increase 2017/18: The 1% increase, recommended by the National Association of Local Councils, was approved by the PC to come into effect from 1 April. The PC discussed awarding an increment to the Clerk but it was agreed to look at this again on the outcome of the CiLCA qualification that Clare is currently studying.

18. Payments for approval: The finance report was circulated to members before the meeting and payments totalling £1,969.31 were approved. The PC also approved payment to Cllr Briscoe of £686.85 to reimburse his purchase of the ‘gateways’ and required materials (cheque no. 877). 

19. Members points of information: None.

20. Date of next meeting: Thursday 9 March 2017

Meeting closed at 9.30pm.

Westbourne Parish Council

Appendix 2: Correspondence list, 9 February 2017

Councillors are invited to bring forward any items of correspondence for further discussion at the meeting. Correspondence is on the table and available to councillors 15 minutes before a meeting.

  • Email from Vanessa Dowling expressing concerns regarding the footpath for pedestrians, horse riders and cyclists at the new development on Long Copse Lane.
  • Email from Chidham and Hambrook Parish Council about a possible training event in planning.
  • Email from Tony Morris with an update on West Sussex Fire and Rescue Service.
  • Telephone conversation between Cllr Hitchcock and Mrs Smith about parking on Homefield Road.
  • Email from Helen Everett regarding ground water run-off at her property at 1 Sydenham Terrace, Covington Road.

CDC: Notification from the Enforcement Team of an investigation at 4 Brook Cottages, Mill Lane, Westbourne.

Media release: Council supports calls for new A27 consultation.

Media release: Tim Peake makes surprise visit to The Novium Museum in Chichester.

Media release: Council thanks residents for significant rise in recycling.

SDNPA: Notification of planning papers for committee on 9 February 2017.

SSALC: West Sussex ALC Spring Conference, 30 March 9.30-15.30, Pulborough.

‘How to Keep it Local’ guide.

WSCC: Information about the process for requesting/changing Community Highways Schemes.

Public Rights of Way routine maintenance: request for identification of any known problems.

Publication of the proposed submission draft West Sussex Joint Minerals Local Plan.

WSCC e-newsletter: January 2017.

County News – Chichester district January 2017.

Abbreviations: Chichester District Council (CDC), South Downs National Park Authority (SDNPA), Sussex and Surrey Association of Local Councils (SSALC), West Sussex County Council (WSCC).

Westbourne Parish Council

Appendix 3: Finance report, 9 February 2017

Total Net VAT

————- ————– ———-

871: SSALC LCR magazine 17/18 subscription £17.00 £17.00 £0.00

872: WSCC LGPS contribution Jan 2017 £266.38 £266.38 £0.00

873: C Kennett salary/allowances Jan 2017 £1,058.18 £1,058.18 £0.00

874: SLCC CiLCA qualification registration £250.00 £250.00 £0.00

875: Woodmancote Residents’ Association £50.00 £50.00 £0.00

876: WNPSG VAT return reimbursement £327.75 £327.75 £0.00

————- ————- ————

£1,969.31 £1,969.31 £0.00

* denotes movement of an earmarked reserve

1. Treasurer’s account number 1, bank reconciliation

Balance per statement 29/12/16 £111,138.75

Less outstanding cheques: £0.00

Outstanding receipts: £0.00

Add petty cash £117.37   

Revised bank £111,256.12

Cash book control

Balance forward 01/04/16 £92,241.15

Add total receipts to date £74,573.81

Less total payments to date £55,558.84

Revised cash book £111,256.12

2. Treasurers account number 2, Mill Road

Balance at 13/11/15: £4,844.42

No movement on the account to date during 2016/17.

Previous Minutes – November

Minutes of Westbourne Parish Council’s (PC) meeting held at 7pm on Thursday 10 November 2016 at The Meeting Place, North Street, Westbourne.

Present: Cllr Roy Briscoe, Cllr Richard Hitchcock, Cllr Piers Mason, Cllr Sarah Miles, Cllr Val Owen, Cllr Nigel Ricketts, Cllr Mark Wood (joined meeting at item 10) and Clare Kennett, Clerk to the PC.

Also present: Cllr Mark Dunn, Chichester District Council (CDC) and Cllr Sandra James, West Sussex County Council (WSCC).

13 members of the public were present.

Meeting chaired by Cllr Hitchcock.

1. To receive declarations of interest and updates to register of interests: Cllr Piers Mason declared an interest in planning application WE/16/00721/FUL.

2. Apologies for absence: None.

3. Minutes of the Parish Council meeting held on 13 October 2016: The minutes were signed as a true record of the meeting.

4. Matters arising from the minutes of 13 October 2016: Item 5: Cllr Briscoe has applied for a Traffic Regulation Order for reduction of the speed limit on Emsworth Common Road but it has been refused. Item 8: The road will no longer need to be closed for the Remembrance Sunday event as the Church will be laying the wreaths from the back of the memorial.

5. Open forum: Cllr Hitchcock has received a complaint from a resident about the bin outside the Co-op which is often overflowing. Clare Kennett to speak to the manager again about a wheelie bin outside during opening hours.

A resident informed the PC that a concrete crusher has been operating on Marlpit Lane and causing much disturbance to neighbouring properties. The resident is concerned that there are constant breaches of permissions granted in this area and nothing is ever done about them. The PC advised the residents to keep a log of all issues that are taking place and to report them to the PC, CDC, WSCC and the Police. The PC can also report incidents anonymously to authorities. 

6. County Councillor’s comments and questions: Cllr James provided the following report. Cllr James has requested WSCCs archive documents regarding Marlpit Lane to assist in the issues facing this area. Cllr James is in support of the reduction of the speed limit on Monk’s Hill and Emsworth Common Road. Cllr James requested that all fly-tipping is reported to CDC. Cllr James has raised a number of questions to WSCCs cabinet relating to the Bourne Division.

7. District Councillor’s comments and questions: Cllr Dunn has been very interested in the exchange of correspondence between the Parish Council and Diane Shepherd, CDC’s Chief Executive, about planning application WE/15/04086/FUL. Cllr Dunn recommends that a meeting is arranged so that a way forward can be agreed. Clare Kennett to organise.

8. Police incident report: PSCO Booker provided the following report: On 24 October, a group of youths were causing issues in Duffield Lane along with riding a mini moto up and down the road. On 24 October, there was shoplifting in the Co-op and meat was stolen. The person involved was identified and arrested. On 26 October, there was an issue with some youths riding off-road dirt bikes around Homefield Road and other roads in the village. On 27 October, there was shoplifting in the Co-op and alcohol and other items were stolen. On 29 October, there were more issues with youths on dirt bikes along Cemetery Lane and in the surrounding fields. There have also been reports of suspicious vehicles – no issues have been linked to these vehicles but please report anything that looks suspicious or out of place. The PC had no further comments. Cllr Hitchcock also recommended that residents can report incidents of illegal and anti-social driving to Operation Crackdown.

9.1. Planning applications:

WE/16/03135/PLD: Mr Shepherd, Rownberts, Woodmancote Lane, Woodmancote. Proposed siting of a mobile home. The PC has no objection as long as it qualifies as a permitted lawful development.

WE/16/03392/PLD: Mr and Mrs Walters, 9 Mill Road, Westbourne. Proposed hard standing to front of property. The PC supports the planning application.

WE/16/03258/DOM: Mrs Fenton, Three Ways, Woodmancote Lane, Woodmancote. Single storey side extension. The PC supports the planning application

WE/16/03254/DOM: Mr Ralph, 6 Paradise Lane, Westbourne. Enclosed open porch on side elevation and new roof window. The PC supports the planning application.

WE/16/03388/FUL: Mr Morley, Land South of Home Paddock Stables, Hambrook Hill North, Hambrook. Proposed replacement timber building to provide office ancillary to rescue kennels. The PC has no objection to the planning application but would like the following conditions to be applied: 1. The use is solely in connection with the kennels/cattery and will remain so for on-site work only. 2. It should not be used to base people from, only those required for work on site and no accommodation. 3. Vehicles using the site should park site off West Ashling Road and not on the verge.

WE/16/00721/FUL: Mr Sperring, Land North of Book Barn, Whitechimney Row, Westbourne. Creation of a part two storey house with basement and separate carport/garden store. The PC objects to the planning application unless the following mandatory conditions are applied: 1. All construction and contractor traffic to use the new access off Whitechimney Row, rather than using the shared drive which already serves six residences. The development is very large and will generate a great deal of construction and contractor traffic. Using the new entrance will limit the impact on other residents. 2. The work is restricted to 8am – 5pm Monday to Friday, and 8am -12.30pm on Saturday. 3. A new land drain to be laid on the western boundary of the plot to run behind the new garage/workshop running south to north to the boundary with Homelands, and then turn ninety degrees to run east to west down the field. This drain is to be installed to the satisfaction of Chichester District Council’s flood officer before the house foundation construction phase is started. The sheer size of the foundations required for the whole building will displace a lot of the water that is usually held there, and it is highly likely that this will result in the flooding of Mr Mason’s lower garden as well as Homelands’ lower garden from time to time. The situation is exacerbated by the garage/workshop that is proposed very close to Mr Mason’s boundary and that will also require extensive foundations. The possibility also exists that, as currently proposed, it will also threaten the foundations of the two new cottages that have just been completed. 4. The applicant should provide a full landscape scheme with detailed specifications of materials, dimensions and colours of the hard landscape, and a plan of the proposed planting to replace the hedges that were removed at the outset. 

WE/16/03548/DOM: Mr Flett, Rose Cottage, East Street, Westbourne. Single storey rear extensions with new roof to rear. The PC has no objection.

WE/16/03622/DOM and WE/16/03623/LBC: Mrs Meyrick-Cole, Smugglers Cottage, Church Road, Westbourne. Proposed three new dormers to rear elevation. The PC has no objection.

WE/16/03620/LBC: Ms Meyrick-Cole, Smugglers Cottage, Church Road, Westbourne. Proposed restoration and alteration works. The PC has no objection.

WE/16/03342/TCA: Mrs Badcock, Westbourne House, North Street, Westbourne. Notification of intention to reduce height by 3.5m and laterals by 1m on 1 no. silver birch tree and reduce height by 2.5m and laterals on north, south and east sectors by 1m on 1 no. holly tree. The PC has no objection.

9.2. Notification of planning appeal WE/15/01529/FUL: The Meadow, Cemetery Lane, Woodmancote. Use of land as single pitch private gypsy plot: The PC agreed that an objection should be written. Clare Kennett to start writing a draft and circulate it to councillors for comment and additional information. Deadline is 5 December.

9.3 Chichester District Council Enforcement Team monthly update: A report has been received with updates to all 24 cases to 31 October 2016.

Appendix 1, planning report

Planning decisions made by CDC and SDNPA:

WE/16/02670/DOM: Mr Sutherland, West Riding, Duffield Lane, Woodmancote. Erection of an oak fronted 2 bay garage/carport with catslide roof and hipped ends. Permit.

WE/16/02991/TCA: Mrs Outhwaite, Rosebury House, North Street, Westbourne. Notification of intention to fell 3 no. conifer trees. Not to Prepare a Tree Preservation Order.

WE/16/02083/DOM: Mr Williams, Meadow View, North Street, Westbourne. Single storey extension to side of house. Permit.

WE/16/02259/FUL and WE/16/02260/LBC: Mr and Mrs Hawkins, Yew Tree Cottage, North Street, Westbourne. To demolish rear conservatory and to construct new ground floor extension and part first floor infill extension. Refuse.

Applications for determination by CDC:

WE/16/00721/FUL: Mr Sperring, Land North of Book Barn, Whitechimney Row, Westbourne. Creation of a part two storey house with basement and separate carport/garden store.

WE/16/02081/FUL: Mr Barton, Land South West of Racton View, Marlpit Lane, Hambrook. Retrospective application for the construction of a concrete hard standing area measuring 6mx6m to be used as a forestry equipment wash down area and vehicle parking.

Enforcement appeal: None. Appeal decision: None. Outstanding appeals: None. Withdrawn applications: None. CDC Planning Committee meetings 2016: 9 November and 7 December.

10. Co-option of councillors: Mark Wood had expressed an interest in becoming a councillor and gave a short presentation about his skills and experiences, and reasons for applying. A vote was carried out and all were in favour of Mark joining the Council. Cllr Wood was duly elected as a councillor and took park in the remainder of the meeting. Cllr Wood is unable to attend the meeting in December but will return the completed register of interest and declaration of office forms to Clare Kennett at the next meeting.

11. Finance and General Purpose Committee: Recommendations for 2017/18 Precept: The PC discussed the recommendations of the Committee for the 2017/18 Precept so far. A final decision cannot be made until the next meeting as the grant from CDC and the precept for the Joint Burial Committee will not be known until December. However, a vote was taken on the recommendations so far in case any further work on the budget was required before the next meeting. Five members of the Council voted in favour of the recommendations and two members abstained (Cllr Ricketts and Cllr Wood). Therefore, the Council agrees with the current recommendations. 

12. Committee/Steering Group reports:

Recreation and Amenities Committee: Three options for the inspection of the two playgrounds were presented to the Council with the associated costs – employment of Stewart Cormack, an independent playground inspector, extension of Longmeadows contract to also include inspections, or for councillors to continue to carry out inspections. A vote was taken and all members voted in favour of employing Stewart Cormack at a cost of £45 for both sites per visit for a tick sheet inspection (one and a half hours). Approx. £1,880 pa. It was agreed to start the inspections from April 2017 when funding in the Precept is available.

Cllr Ricketts provided the following report. The ‘spreader bars’ for the multi-play equipment and the replacement fence at Mill Road are ready for Longmeadows to install them and a quote from them will be provided soon. Longmeadows will be cutting back brambles at Monk’s Hill. Cllr Ricketts has ordered chains for the swings at a cost of £214.83. Cllr Ricketts is still looking into options for replacement chains for the tyre swing.

Public Services Committee: Cllr Briscoe provided the following report. WSCC Highways have confirmed the locations for the gateways and is advertising them to comply with the Section 115 requirements. The company responsible for the damage to the bollard on Church Road will be paying for a replacement – thank you to the resident who informed us of the incident and provided evidence. Cllr Briscoe is still waiting to hear from CDC Planning regarding the tree preservation order for Cemetery Lane. WSCC are carrying out a monitoring exercise of the 20mph zone to see if there has been a reduction in speed. We will receive the results by Christmas. The light on The Twitten is ‘day burning’ and options are now being looked into to find out about its repair or upgrade so that WSCC can take on its future maintenance. Cllr Briscoe suggested a ‘grasscrete’ option to WSCC for the verges on Mill Road but these are not suitable. Instead another option has been provided but it is more costly – the Public Services Committee will discuss this matter in more detail at its next meeting. Cllr Briscoe is working on a traffic regulation orders to reduce the speed limit to 40mph on Emsworth Common Road through Aldsworth, and also on Monk’s Hill to 30mph. 

Neighbourhood Plan: Cllr Mason provided the following report. The Neighbourhood Plan will be available for public consultation from 14 November 2016 to 6 January 2017. A drop-in day for residents has been organised on Sunday 27 November from 2-4pm at The Meeting Place. Documents will be available at www.westbournevillage.org, information about the consultation is available in the newsletter, and posters will be placed around the village.

Business Plan/Communications: Cllr Mason provided the following report. Research work has started on establishing the requirements for a new PC website. Contractors have been approached to find out costs and time. This is in light of Anna Tonkin, a local resident, taking on responsibility for the village website. A report will be given to the Council for consideration in due course. As soon as the Neighbourhood Plan enters its next stage, which is submission to CDC, it is hoped that work on the business plan can start in earnest. Once the Precept is decided, the Plan can begin to work out the best uses that village funds can be put to. It is hoped that an initial draft of the Plan can be circulated to members in February 2017.

13. New Homes Bonus parish allocations 2016/17: The conditions relating to the New Homes Bonus funding for 2016/17, as outlined by CDC, were accepted and understood by the Council. Clare Kennett will sign and return the forms, and will inform CDC that the preferred supplier is Wicksteed as outlined in the application form.

14. Appointment of internal auditor for 2016/17 and Financial Regulations: Recommendations for the internal auditor were circulated to councillors before the PC meeting. The PC agreed to appoint Mark Mullberry from Mullberry and Co www.mulberryandco.co.uk as its internal auditor at a cost of £500. The internal audit will involve two visits – one in December 2016 and another at the end of the financial year. 

15. Correspondence: There were no further updates.

16. Payments for approval: The finance report was circulated to the PC before the meeting and payments totalling £1,588.48 were approved.

17. Members points of information: Cllr Hitchcock informed the Council that CDC plan to review the Westbourne Conservation Area and the existing Character Appraisal and Management Proposals document. It was agreed that Cllr Piers Mason and Patricia Goodhew, who is on the Neighbourhood Plan Steering Group, will take part in the process.

Cllr Owen informed the PC that a large branch had been knocked off the top of a large tree on Cemetery Lane by a passing large vehicle, and that it had blocked the road. Joan Graham, Clerk for the Joint Burial Committee, had to arrange for Longmeadows to chop the branch up to remove it. The PC recommended that photographs are taken in future so that evidence can be provided to the Enforcement Team.

18. Date of next meeting: Thursday 8 December 2016

Meeting closed at 9.05pm.Westbourne Parish Council

Appendix 2: Correspondence list, 10 November 2016

Councillors are invited to bring forward any items of correspondence for further discussion at the meeting. Correspondence is on the table and available to councillors 15 minutes before a meeting.

CDC: Notification that the Section 215 notice for land at Paradise Lane has been withdrawn.

Notification that a further Strategic Environmental Assessment is not required for the Neighbourhood Plan.

Notification of the Enforcement Team’s online complaint form at www.chichester.gov.uk/planningenforcement

County News: Chichester District October 2016.

Media release: Grants scheme will provide a boost to small businesses.

SDNPA: Review of the SDNP’s local list for validation of SDNP development management applications, ends 30 December.

Invitation to attend a parish workshop on 23 November at 6.30pm at Midhurst.

SSALC: Notification of proposed extension of referendum principles to local councils for increases to precepts.

WSCC: E-newsletter, November 2016.

Adult Social Care Update.

Abbreviations: Chichester District Council (CDC), South Downs National Park Authority (SDNPA), Sussex and Surrey Association of Local Councils (SSALC), West Sussex County Council (WSCC).

Westbourne Parish Council

Appendix 3: Finance report, 10 November 2016

Total Net VAT

848: SG Print Management, newsletter £185.00 £185.00

849: WSCC LGPS contributions £266.38 £266.38

850: C Kennett salary October 2016 £833.39 £833.39

850: C Kennett allowances October 2016 £210.75 £210.75

851: R Hitchcock travel expenses £14.96 £14.96

852: SSALC Limited C Kennett training £78.00 £65.00 £13.00

————- ————– ———- £1,588.48 £1,575.48 £13.00

* denotes movement of an earmarked reserve

1. Treasurer’s account

Bank statement Excel spreadsheet

Balance at 31/03/16 : £94,015.81       Balance at 01/04/16: £98,615.27

Less o/s cheques: £1,878.26 Add receipts: £76,358.39

Add petty cash: £103.60 Less payments: £82,732.51

—————- —————–

£92,241.15 £92,241.15

Balance at 28/10/16: £125,852.59       Balance at 01/10/16: £127,942.87

Less o/s cheques: £2,956.80 Add receipts: £0.00

Add petty cash: £35.71 Less payments: £5,011.37

—————– —————–

£122,931.50 £122,931.50

2. Treasurers account number 2, Mill Road

Balance at 13/11/15: £4,844.42

No movement on the account.