Minutes of Westbourne Parish Council’s (PC) meeting held at 7pm on Thursday 9 February 2017 at The Meeting Place, North Street, Westbourne.
Present: Cllr Roy Briscoe, Cllr Richard Hitchcock, Cllr Piers Mason, Cllr Mark Wood, and Clare Kennett, Clerk to the PC.
Also present: Cllr Sandra James, West Sussex County Council (WSCC)
16 members of the public were present.
Meeting chaired by Cllr Hitchcock.
1. To receive declarations of interest and updates to register of interests: None.
2. Apologies for absence: Cllr Sarah Miles, Cllr Val Owen and Cllr Mark Dunn, Chichester District Council (CDC).
3. Minutes of the Parish Council meeting held on 12 January 2017: The minutes were signed as a true record of the meeting.
4. Matters arising from the minutes of 12 January 2017: Cllr Hitchcock said it has been brought to his attention that a councillor, as a planning applicant, was not given the same opportunity as a member of the public, in terms of being able to explain the application and answer any questions. Cllr Hitchcock said it is with regret that this was overlooked and the matter of declaring interests and the process that should be followed will be looked into for clarification. It is recommended that councillors speak to the Clerk in the first instance. Cllr Hitchcock proposed that the planning committee could be reinstated so that a group of councillors can become experts in planning, through training and experience, and to alleviate time pressures at full council meetings. It was agreed this would be discussed again at the next meeting.
5. Open forum: Residents from Paradise Lane attended to raise concerns about the pig field opposite their properties. They said they felt that matters were only going to get worse, including the dilapidated caravan, and felt let down by CDC during the court case which appealed the enforcement notice. The PC asked that it is kept informed of any issues so that it can escalate them to CDC, and that residents keep a regular evidence log including photographs. Residents should regularly contact CDC, including Cllr Mark, firstname.lastname@example.org or 01243 535202, the Enforcement Team at email@example.com, calling 01243 534734 or online at www.chichester.gov.uk/planningenforcement. Complaints can be made to CDC at www.chichester.gov.uk/complaints. Residents asked if the PC will be creating a car park at the site. Cllr Mason said that options were still be investigated, no decisions have been made, and a public consultation only on viable sites is likely to take place in the autumn.
Residents said they were concerned with the increase in approved Gypsy/traveller sites on Cemetery Lane. The PC said discussions are taking place with CDC. It is doing as much as it can to encourage an equal distribution of sites across the district, and is informing the Enforcement Team about all known issues.
6. County Councillor’s comments and questions: Cllr James provided a written report. In summary, a 3.95% increase is proposed to council tax for the next three years. There has been a 74% increase in fly tipping in the district since 2015/16 and Cllr James is looking into the issue. There is still the possibility of reopening the HWRS at Hambrook in partnership with local parish councils. The traffic regulation order (TRO) for a 40mph limit on Emsworth Common Road, between Gunter’s Copse to Aldsworth, meets the mean speed values criteria and will go forward to the South CLC with Cllr James’ full support. However, the TRO application for to extend the 30mph limit on Monk’s Hill has been turned down, but Cllr James recommended that this is still pursued. Cllr Hitchcock asked if Cllr James can organise a meeting with Esther Quarm regarding Gypsy/Traveller sites.
7. District Councillor’s comments and questions: Cllr Dunn sent his apologies. Cllr Briscoe, Cllr Hitchcock and Cllr Mason are now holding monthly meetings with Cllr Dunn.
8. Police incident report: PSCO Booker provided the following report: on 11 January, there was a report of nuisance youths riding motorcycles along Duffield Lane without helmets. On 11 January, there was shoplifting in the Co-op and meat was stolen. On 13 January, some damage was caused to horse covers in a field along Cemetery Lane. On 17 January, a report was made that over the last month a strimmer, a horse rug and batteries have been stolen from a shed in a field on Marlpit Lane. On 27 January, damage was caused to a vehicle on the A27 by an item being thrown off the bridge. The PC had no further comments. Clare Kennett confirmed that a letter has been sent to the Police Crime Commissioner asking about the system which was agreed to enable clerks to access up-to-date incident information.
9.1. Planning applications:
17/00019/PLD: Single storey rear extension with new roof over existing and new extension. Mr and Mrs Seymour, The Hawthorns, Monk’s Hill, Westbourne. The PC has no objection.
17/00022/COU: Change of use from agricultural land to extend the residential garden. Mr Ayling, Little Hambrook Farm, Common Road, Hambrook. The PC supports the application.
17/00106/OUT: Proposed new two-storey dwelling with attached garage with all matters reserved. Mrs Limburn, land adjacent to Cupressus, Woodmancote Lane, Woodmancote. The PC objects as the development would have a major impact on the openness of the area and change the street scene. This is development in the countryside which is not essential or necessary for this location. It is not considered a sustainable location and would be a major change to the locality, its open aspect and visual amenity. It is an inappropriate development on the amenity and street character and there would be privacy issues as a result of this development. It is in breach of the Chichester Local Plan KP 45, 48, and 49.
17/00045/DOM: Replacement garage and new pitched roof, new dormer to existing front window and alterations to windows on front façade. Mrs Strickland, Durlston House, North Street, Westbourne. The PC supports the application.
17/03454/COU: Change of use of land to a private gypsy and traveller caravan site consisting of 2 no. pitches, each would comprise 1 no. mobile home, 1 no. touring caravan, 1 no. utility building and associated works. Mr Green, land adjacent to Westbourne Gypsy Site, Cemetery Lane, Woodmancote. The PC objects to the planning application. A detailed objection has been submitted which can be found on CDC’s planning portal.
9.2 Chichester District Council’s Enforcement Team monthly update: The report was circulated to members before the meeting. There were no further comments.
9.3: Meeting with Chichester District Council on 16 January to discuss outstanding planning issues: A report was circulated to councillors before the meeting. There were no further comments. A further meeting may be required with CDC’s Head of Planning.
9.4: Proposed permanent Traffic Regulation Order, River Street. TRO/CHS8015/RC: The Council agreed it supports the TRO.
9.5: Long Copse Lane development and provision of a public path: A resident has brought to the PC’s attention that Southcott Homes has not yet included the public footpath that was agreed for the housing development near Long Copse Lane. She is also concerned that the houses are further forward than agreed on the plan. The PC agreed to look into these matters.
Appendix 1: Planning report
Planning decisions made by CDC and SDNPA:
16/03542/DOM: Mr and Mrs Lancaster, 30 Kingfisher Drive, Westbourne. Garage conversion to study. Permit.
16/03759/LBC: Mr Hernon, 1 East Street, Westbourne. Proposed replacement ground floor window on east side elevation. Permit.
16/03388/FUL: Mr Morley, Land South of Home Paddock Stables, Hambrook Hill North, Hambrook. Proposed replacement timber building to provide office ancillary to rescue kennels. Permit.
16/03084/DOM: Mr and Mrs Mowlem, Jupiter Cottage, Old Farm Lane, Westbourne. Two storey side extension and single storey rear extension. Permit.
16/03869/TPA: Mr McIntyre, Churchers Farmhouse, North Street, Westbourne. Notification of intention to reduce height by no more than 33% on 2 no. poplar trees (T1 and T2) subject to WE/98/01070/TPO. Permit.
Applications for determination by CDC:
16/02081/FUL: Mr Barton, Land South West of Racton View, Marlpit Lane, Hambrook. Retrospective application for the construction of a concrete hard standing area measuring 6mx6m to be used as a forestry equipment wash down area and vehicle parking.
16/03548/DOM: Mr Flett, Rose Cottage, East Street, Westbourne. Single storey rear extensions with new roof to rear. The PC has no objection.
16/03622/DOM and WE/16/03623/LBC: Mrs Meyrick-Cole, Smugglers Cottage, Church Road, Westbourne. Proposed three new dormers to rear elevation.
16/03620/LBC: Ms Meyrick-Cole, Smugglers Cottage, Church Road, Westbourne. Proposed restoration and alteration works.
16/03569/OUT: Beechcroft Land Ltd, Land East of Breach Avenue, Southbourne. Development of up to 34 dwellings, access, retention of orchard, public open space and other associated works.
Enforcement appeal: None. Appeal decision: APP/L3815/W/16/3157057: The Meadow, Cemetery Lane, Woodmancote, Westbourne. Use of land as a single pitch private gypsy plot. Resubmission of WE/15/01114/FUL. Appeal allowed.
Outstanding appeals: None. Withdrawn applications: None. CDC Planning Committee meetings 2017: 1 March, 29 March, 26 April and 24 May.
10. Website design concepts: Anna Tonkin presented three concepts for a new PC logo to be used on the website and other communications. The PC agreed to adopt the logo that portrays a house, spire/tree and a stream, although Anna will do some work to improve it further.
11. Annual Parish Assembly on Thursday 20 April 2017: Nigel Peake and Anna Tonkin were asked if they would like to present at the opening session of the Assembly. Both said they would think about it and would confirm to Clare Kennett.
12. Tim Peake celebrations: Nigel Peake agreed to contact his son, Tim Peake, to find out if he would like a tree to be planted in Westbourne to celebrate his achievements and to also find out which tree he would like. Cllr Hitchcock said that the Council may name a road after him from any new housing development as a result of the Neighbourhood Plan.
13. Committee/Steering Group reports:
Recreation and Amenities Committee: The minutes of the meeting held on 17 November 2016 were signed as a true record. Cllr Ricketts did not provide a written report before the meeting but agreed to take the swing and tyre swing out of action at Mill Road playground as soon as possible, as identified on the March and October 2016 Zurich inspection summaries. Cllr Ricketts is also looking into new play equipment for Monk’s Hill so that a consultation can be carried out, and will be purchasing the benches/picnic table using the New Homes Bonus funding received for 2016.
Public Services Committee: The minutes of the meeting held on 17 November 2016 were signed as a true record. Cllr Briscoe has purchased the ‘gateways’ and will be painting them so that they can be installed. CDC has turned down the tree preservation order for Cemetery Lane and enforcement action for the ancient hedgerow that has been removed was not worth pursuing as enforcement is discretionary. Cllr Briscoe is meeting WSCC Highways to discuss solutions for the verges at Mill Road, TAD funding and how it’s been allocated, their input into planning applications, and the speed data for the 20 mph zone. The light on the Twitten is being repaired and brought up to standard so that WSCC can adopt it on the maintenance contract.
Neighbourhood Plan: Seventeen responses were received for the recent public consultation. A productive meeting was held with CDC to discuss potential amendments to the Plan, including discussion about the Community Balance Policy. It is hoped that it will be submitted to CDC in March.
Business Plan/Communications: There is no further update.
14. Correspondence: The owner of 1 Sydenham Terrace, who has an access licence with the PC for use of a piece of land, was present at the meeting to discuss ground water run-off from the Village Green. High water levels mean that repairing her broken pipe will be more costly and she has asked the PC if it can contribute or alleviate the ground water level. Cllr Briscoe said that he thought the issue is with the pipe, not the ground water in the area. Cllr Mason said that there is naturally a high ground water level in the area, particularly in winter months, which has possibly always been the case. It was agreed that there is no easy way for the PC to alleviate the ground water and it is probably best left well alone or it could cause problems elsewhere. Cllr Briscoe and Cllr Ricketts agreed to have a site visit to discuss the issue further.
15. Community Chest grant policy: A draft policy will be brought to the next meeting for discussion.
16. Spring Clean Day, Sunday 9 April: Cllr Hitchcock has ordered 30 litter picking kits from CDC. Clare Kennett is advertising the event to residents.
17. Clerk’s salary cost of living increase 2017/18: The 1% increase, recommended by the National Association of Local Councils, was approved by the PC to come into effect from 1 April. The PC discussed awarding an increment to the Clerk but it was agreed to look at this again on the outcome of the CiLCA qualification that Clare is currently studying.
18. Payments for approval: The finance report was circulated to members before the meeting and payments totalling £1,969.31 were approved. The PC also approved payment to Cllr Briscoe of £686.85 to reimburse his purchase of the ‘gateways’ and required materials (cheque no. 877).
19. Members points of information: None.
20. Date of next meeting: Thursday 9 March 2017
Meeting closed at 9.30pm.
Westbourne Parish Council
Appendix 2: Correspondence list, 9 February 2017
Councillors are invited to bring forward any items of correspondence for further discussion at the meeting. Correspondence is on the table and available to councillors 15 minutes before a meeting.
- Email from Vanessa Dowling expressing concerns regarding the footpath for pedestrians, horse riders and cyclists at the new development on Long Copse Lane.
- Email from Chidham and Hambrook Parish Council about a possible training event in planning.
- Email from Tony Morris with an update on West Sussex Fire and Rescue Service.
- Telephone conversation between Cllr Hitchcock and Mrs Smith about parking on Homefield Road.
- Email from Helen Everett regarding ground water run-off at her property at 1 Sydenham Terrace, Covington Road.
CDC: Notification from the Enforcement Team of an investigation at 4 Brook Cottages, Mill Lane, Westbourne.
Media release: Council supports calls for new A27 consultation.
Media release: Tim Peake makes surprise visit to The Novium Museum in Chichester.
Media release: Council thanks residents for significant rise in recycling.
SDNPA: Notification of planning papers for committee on 9 February 2017.
SSALC: West Sussex ALC Spring Conference, 30 March 9.30-15.30, Pulborough.
‘How to Keep it Local’ guide.
WSCC: Information about the process for requesting/changing Community Highways Schemes.
Public Rights of Way routine maintenance: request for identification of any known problems.
Publication of the proposed submission draft West Sussex Joint Minerals Local Plan.
WSCC e-newsletter: January 2017.
County News – Chichester district January 2017.
Abbreviations: Chichester District Council (CDC), South Downs National Park Authority (SDNPA), Sussex and Surrey Association of Local Councils (SSALC), West Sussex County Council (WSCC).
Westbourne Parish Council
Appendix 3: Finance report, 9 February 2017
Total Net VAT
————- ————– ———-
871: SSALC LCR magazine 17/18 subscription £17.00 £17.00 £0.00
872: WSCC LGPS contribution Jan 2017 £266.38 £266.38 £0.00
873: C Kennett salary/allowances Jan 2017 £1,058.18 £1,058.18 £0.00
874: SLCC CiLCA qualification registration £250.00 £250.00 £0.00
875: Woodmancote Residents’ Association £50.00 £50.00 £0.00
876: WNPSG VAT return reimbursement £327.75 £327.75 £0.00
————- ————- ————
£1,969.31 £1,969.31 £0.00
* denotes movement of an earmarked reserve
1. Treasurer’s account number 1, bank reconciliation
Balance per statement 29/12/16 £111,138.75
Less outstanding cheques: £0.00
Outstanding receipts: £0.00
Add petty cash £117.37
Revised bank £111,256.12
Cash book control
Balance forward 01/04/16 £92,241.15
Add total receipts to date £74,573.81
Less total payments to date £55,558.84
Revised cash book £111,256.12
2. Treasurers account number 2, Mill Road
Balance at 13/11/15: £4,844.42
No movement on the account to date during 2016/17.